Features
Everything a cartage firm runs on, in one app
Every plan includes every feature below. Items marked “coming soon” aren’t switched on yet.
Jobs and dockets
Every delivery signed for, photographed and ready to invoice
Book a job from A to B. The driver gets it on their phone, collects, delivers, and files the docket with a photo of the signed sheet.
- Collect-and-deliver jobs with a load reference
- Dockets pre-filled from the job
- Photo proof of delivery, emailable to the customer
- Saved on the phone with no signal, sent when it returns
- Tomorrow’s board: each truck’s jobs, with empty legs highlighted
- A warning before assigning a driver past 13 hours (not a logbook)
- A live list of jobs ready to invoice
The owner’s numbers
Know which jobs make money before you take them
Each job is priced against the full round trip: kilometres, driver time and overheads. Set your margin floor, and any price that falls short shows red.
- The cost of the round trip and the price that hits your margin
- Your own cost model: running cost per km, driver $/h, overheads per hour
- An owner home that says what needs you today
- Xero connection (read-only): your customers, bank balance, monthly profit and billed against docketed
Fleet
COF, rego, RUC and servicing, without the whiteboard
Due dates warn you ahead of time. RUC counts down from the prestart odometer or your telematics export, and Foresight lists what’s due in the next 14 days.
- COF, rego and RUC gauges per truck, most urgent first
- RUC run-out forecast and how many 1,000 km blocks to buy
- A truck with an overdue COF, rego or RUC can’t be started or assigned without an override
- Odometer readings from the prestart, a telematics file or EROAD direct (beta)
- Foresight: the next 14 days at a glance
Hours
Hours for payroll, from the crew’s phones
The crew sign on and off on their phones. Review the finished week, approve it, and export it for payroll.
- Sign-on and sign-off on the phone
- Weekly review and approval
- Exports for Smartly, iPayroll and generic CSV
Hours in Shedtally are for payroll. Shedtally isn’t a logbook: drivers must still keep their NZTA logbook or approved electronic logbook.
Customer portal
Let customers book and check their own deliveries
Each customer gets their own portal to book jobs and see where things are up to, with proof of delivery.
- Self-booking straight into your jobs list
- Delivered jobs with the signed POD
- Each customer sees only their own jobs
Safety
Prestarts, incidents and investigations
Prestarts before first use, near misses and incidents reported from the phone, and investigations with steps and corrective actions.
- Prestarts with defects and photos raised on the spot
- Incidents, hazards and investigations, with one numbered list of actions
- Toolbox meetings, inductions with a quiz, and refreshers
- Licences and tickets with expiry reminders
- Company documents staff read and acknowledge on their phone
- Roles for owner, admin, office, driver and crew
Emissions and empty running
A per-customer emissions statement, and the kilometres you run empty
Fuel comes from refuels recorded in Shedtally or your fuel-card statements (CSV). Each month Shedtally works out CO₂e for your freight, with loaded and empty kilometres. Calculated in line with the ISO 14083 method using the GLEC Framework (v3.2), from your own fuel records, with empty running always included. Not independently verified.
- Monthly emissions statements for your customers
- Import fuel-card CSV statements
- Empty-leg alerts, so you can look for a backload
The method, factor versions and data types are set out on our emissions method page. Statements aren’t certified or independently verified.
Subbies and fuel adjustment
Hand a job to a subbie. Keep your fuel surcharge honest.
Send a subcontractor a single job by link. They can see and complete only that job, with no account and no app to install. The fuel adjustment tracker keeps your FAF tied to a base diesel price.
- Subbie job link: one job, one company, no sign-up
- Fuel adjustment (FAF) tracker against your base diesel price
- A nudge when your diesel price is out of date
Coming soon Health & Safety add-on
A fuller health and safety kit, in the same app
We’re building a Health & Safety add-on that uses the people, trucks and jobs you already have in Shedtally. It isn’t switched on yet, and we haven’t set its price.
- Pre-check library for trucks and machinery
- Hazard register, with QR codes on assets
- Toolbox talks with a topic library
- A tidy filing system for your H&S documents
- An audit-readiness self-check
The add-on helps you keep good records. It doesn’t make a business compliant on its own, and it isn’t approved or endorsed by WorkSafe.
Try it on your own trucks.
6 weeks free. No card. Set it up yourself, invite the crew by link or QR code, and file a real docket today. After the trial your records stay readable and exportable.